How to Fill Out an I-9 Form Step-by-Step

Joanna Thompson is a science journalist and runner based in New York. In Creative Writing from North Carolina State University, as well as a Master’s in Science Journalism from NYU’s Science, Health and Environmental Reporting Program. Find more of her work in Scientific American, The Daily Beast, Atlas Obscura or Audubon Magazine. But take a moment to look at the ground — the shadows made by trees and other objects that cause a “pinhole” effect will be dappled with tiny crescents.

When you hire a new employee, you must verify that the person is legally eligible to work in the United States. Once you’ve made a job offer (but not before), the new employee must demonstrate eligibility to work in the U.S. by completing the I-9 Form, Employment Eligibility Verification. Employees who supply an item from List C (to establish employment eligibility) must also supply an item from List B (to establish identity). Employees who supply an item from List B (to establish identity) must also supply an item from List C (to establish employment eligibility). Only employers located in Puerto Rico may complete the Spanish-language version of Form I-9 instead of the English-language version.

Preventing Discrimination

Victims may obtain various types of relief including job relief and back pay. Employers must update or reverify certain ID documents at or prior to their expiration date. This does not apply to already presented and accepted non-expired U.S. Passports or Permanent Resident Cards when they reach their expiration date, nor to any List B documents (e.g., state driver’s licenses and state IDs). The USCIS website, in the Employer section, Employer Bulletins, lists the limited requirements and allowed instances for reverification.

Employers must not assume that the employee is unauthorized to work just because the individual either could not bring the proof of employment authorization or has brought the unaccepted documents until the start date of the employment. Instead, employers should encourage that employee to bring the acceptable documents which are under the List A, B and C. Employers may terminate the employment only if the employee cannot attest the person’s work authorization by bringing the proof after the start date.

Documentation for proof of identity or employment authorization

It describes the documents that the employer has reviewed to verify eligibility of employment. The employer should take this action within three days of the first day of employment. The employer can—but is not required to—create a copy of the document(s) presented. All U.S. employers are required to ensure they have a complete and proper Form I-9 for each individual hired for employment in the United States. Form I-9 is used for verifying the identity and employment authorization of people hired for employment in the United States. During a total solar eclipse, the moon blocks out enough of the sun’s light for stars and planets to appear in the sky.

The list of acceptable documents can be found on the last page of the form. If it is necessary to complete this part, then the employer merely lists the name of the employee (or new name if the employee has had a name change) and date of re-hire. If the previous authorization of employment expired but has now been extended, enter information about the document establishing such authorization (document title, number and new employment authorization expiration date). Every employee hired after November 6, 1986 must complete an I-9 form at the time of hire. Employees must complete Section 1 of the form upon commencing employment. The employer must complete Section 2 within three days of the employee’s starting date at work.[2] The employer is responsible for ensuring that the forms are completed properly and in a timely manner.

Fillable Form I-9 (

In restaurants, it’s about recognizing crew members and offering ongoing education, scholarship and mentorship opportunities. As in the case of the other parts, the employee must sign under penalty of perjury that he/she believes the document presented is genuine and that the employee is authorized to work in the United States. If an employee cannot read or cannot write in English, a translator or preparer may complete the form and sign it on behalf of the employee. Employers must retain all completed pages of Form I-9 for a designated period and make them available for inspection by authorized government officers. If you complete and print this form to mail it, make sure that the form edition date and page numbers are visible at the bottom of all pages and that all pages are from the same form edition.

• It provides staff to speak at outreach events throughout the country, and has free informational brochures, posters and tapes for distribution.
• However, permanent residents who do not apply for naturalization within six months of eligibility are not protected from citizenship status discrimination.
• On the form, an employee must attest to his or her employment authorization.
• This phenomenon is known as “Baily’s beads.” Named for astronomer Francis Baily, who described the effect in 1836, it is caused by sunlight interacting with the moon’s uneven topography.
• Form I-9 is a fillable form, which means you can type your answers directly on the form instead of printing a blank form and writing your answers by hand.
• It describes the documents that the employer has reviewed to verify eligibility of employment.

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Section 3 of the form is primarily used to verify the continued employment authorization of the employee. This section, if applicable, is completed at the time that the employee’s employment authorization and/or employment authorization documentation recorded 2017 1-9 form in either Section 1 or Section 2 of the form expires. This section may also be used if the employee is rehired within 3 years of the date of the initial completion of the form and to document a name change if Section 3 is otherwise completed.

During the peak of an annular eclipse, “you’ll see little rings of light everywhere,” Nordgren said. These eclipse shadows also occur during partial eclipses, and the effect can be quite beautiful. Employers can complete Form https://www.bookstime.com/ I-9 electronically on a fillable PDF or by hand by downloading the PDF using the latest version of the free Adobe Reader. The Internet Explorer, Firefox, and Safari web browsers will prompt you to open or save the form.

Prerequisites for employees

Only the brightest of these will be visible, however, and which ones show up will depend on Earth’s position at the time. For example, during the 2024 total eclipse, you may be able to see Venus and Jupiter. Unfortunately, it won’t be dark enough for this to happen during an annular eclipse. In the Commonwealth of the Northern Mariana Islands (CNMI), employers have had to complete Form I-9 CNMI for every employee hired for employment in the CNMI from Nov. 28, 2009 to Nov. 27, 2011. The standard Form I-9 must be used for employees hired on or after Nov. 28, 2011. For U.S. citizens, I-9s are valid continuously unless a break of more than a year of employment occurs.

An employer’s failure to ensure proper completion and retention of Forms I–9 may subject the employer to civil money penalties, and, in some cases, criminal penalties. This part of the form is also completed only by the employer, but is used only in the case of re-verifying when re-hiring an employee. If an employee is re-hired within three years of the date of the original I-9, the employer can opt to complete this section or a new I-9.

I-9, Employment Eligibility Verification

It is used by an employer to verify an employee’s identity and to establish that the worker is eligible to accept employment in the United States. Both total and annular eclipses mess with certain radio wave frequencies — and nobody is quite sure why. Scientists suspect it might have something to do with the way the sun interacts with Earth’s ionosphere, which is known to fluctuate in response to things like solar flares and solar storms. On Oct. 14 (and April 8, 2024), citizen scientists and ham radio enthusiasts across North America will be poised to collect more data on how eclipses scramble these transmissions.

• If the previous authorization of employment expired but has now been extended, enter information about the document establishing such authorization (document title, number and new employment authorization expiration date).
• Employers must update or reverify certain ID documents at or prior to their expiration date.
• The USCIS website, in the Employer section, Employer Bulletins, lists the limited requirements and allowed instances for reverification.
• The employer must complete Section 2 within three days of the employee’s starting date at work.[2] The employer is responsible for ensuring that the forms are completed properly and in a timely manner.
• Upon receipt of a charge of discrimination, OSC investigations typically take no longer than seven months.
• The employer should take this action within three days of the first day of employment.